Project Guidelines for Fresh Initiatives • Rocketbrush Studio
In the realm of game development, a structured approach to payment and approval ensures a smooth and successful project journey for both clients and creators. This method, commonly employed on a popular project platform, involves milestone payments, advance payments, and source file delivery, all designed to foster clarity, trust, and project success.
**Payment Terms & Milestones**
The payment structure typically begins with an advance payment of 10-15% of the total budget upon signing the contract, demonstrating commitment from both parties. Subsequent payments are tied to specific project phases or deliverables, such as requirements gathering (15-20%), design completion (20-25%), development stages (25-30% for large projects), user acceptance testing (15-20%), and final delivery (remaining 10-15%) after project completion and deployment.
A retention clause may also be implemented, withholding 5-10% of the payment until final approval to ensure compliance and quality. Payments are invoiced at each milestone once deliverables are approved, often with due dates tied to milestone completion.
**Approval Process**
The project commences with a contract request outlining key terms. This document undergoes multiple reviews, including legal for compliance and finance for payment terms. Relevant units assess operational feasibility, and if changes are needed, revisions are negotiated and documented. Once all stakeholders agree, senior management may give the final sign-off, enabling project commencement.
**Source File Delivery**
Typically, source files are delivered at the final milestone, once the full payment (or nearly full, minus any retention) is completed. Delivery coincides with final project acceptance, ensuring the client receives all agreed assets and code.
**Additional Best Practices**
To maintain transparency, it's essential to define clear, measurable milestones with deadlines and link them in the contract (SOW). Utilising project management tools to track milestone progress and automate billing reminders is also recommended. Incorporating feedback loops at each stage fosters collaboration and allows for agile adjustments.
For current clients with questions regarding these Terms of Work, please contact your dedicated Project Manager. It's worth noting that the results of the work can be published in the company's portfolio, but exposure of the assets in the game is checked with the client first to avoid untimely exposure. Reports are provided along the way, either daily or each time there's an update, and feedback is expected at your earliest convenience to stay within the agreed schedule.
Once approved, the files are exported, and specific names/structure can be accommodated. The project is usually split into agreed-upon milestones, with each milestone being paid in advance. Under no circumstances can the exports (source files) be submitted before they are paid for. It is crucial to provide all key information before starting the work to meet deadlines and avoid unnecessary work.
At the initial stage, a sketch or rough outline of the asset is created for your feedback. After your feedback, the final form of the asset is developed for your review and potential minor changes. This structured approach to payment and approval aligns all parties, mitigates risk, and ensures the project progresses smoothly with financial and deliverable transparency.
In the realm of home-and-garden projects, a structured approach to payment and approval may also be beneficial for a smooth and successful project journey. This method includes an advance payment upon signing a contract, followed by payments tied to specific project phases or deliverables, such as design completion and final delivery.
Just as milestone payments foster clarity and trust in game development, they can do the same in home-and-garden projects by ensuring that progress aligns with financial commitments, ultimately leading to a successful home-and-garden transformation.
